Child Protection Meeting Administrator

What will you be doing?

  Key responsibilities include, but are not limited to:  

•    Minute Taking: Attend various locations across Northamptonshire to take minutes of statutory Child Protection Conferences. Prior experience in minute-taking during high-level, complex conferences or meetings is desirable. Strong organisational skills, adaptability, and the ability to prioritize and work independently to meet strict deadlines are essential.  

•    Communication: Acknowledge and respond to queries received through various contact points, accurately logging information and alerting relevant staff and managers as needed.  

•    Meeting Management: Manage meetings, including coordinating, liaising with external providers when necessary, and circulating relevant papers.  

•    Team Support: Support the team and the wider Business Support Service to ensure continuity of service delivery. Work flexibly to meet competing needs and demands.  

•    Record Keeping: Ensure that all electronic records related to Child Protection Conferences are accurate and up to date.  

•    Proactive Support: Provide proactive support to Child Protection Chairs.  

•    Liaison: Collaborate with Social Worker teams, external agencies, and representatives regarding clerical and administrative procedures for the service.  

•    Collaboration: Work closely with other team members to ensure continuity of support for Children's Services. Undertake additional tasks as appropriate to the role to meet business needs.  

•    Safeguarding and Welfare: Take responsibility for promoting and safeguarding the welfare of children and young people in the care of the service. This includes undertaking regular Child Protection training at a level commensurate with the role.   

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, we encourage you to submit your application as early as possible.

About you

 You are a proactive, enthusiastic and highly organised professional with experience of minute-taking and building strong relationships with colleagues and external partners. You are a confident communicator who handles sensitive information with discretion and professionalism. 

Thriving in a fast-paced and varied environment, you can think on your feet, manage competing priorities and adapt quickly to changing demands. You work well independently and as part of a team, maintaining a calm and professional approach under pressure. 

You'll bring: 

• Excellent organisational skills and the ability to meet tight deadlines. 
• Strong verbal and written communication skills, with excellent written English. 
• Emotional resilience and the ability to handle sensitive information appropriately. 
• A warm, approachable and professional manner when working with a diverse range of people. 
• Flexibility, adaptability and a proactive approach to problem-solving. 
• This is a demanding but highly rewarding role, offering the opportunity to make a genuine impact. 

 When applying please ensure your supporting statement details how you fulfil the essential criteria set out in the person specification as this will be used for shortlisting. You will need to provide a full employment history including any gaps since leaving full time education

Our benefits

We are committed to continuous improvement, building a skilled, knowledgeable, and flexible workforce alongside promoting innovation and creativity whilst keeping children, young people and families at the heart of all we do.

We really value our workforce and offer you a great benefits package including:

• 28 days annual leave, plus 8 Bank Holidays (pro rata for part time) and an additional 5 days, after 5 years
• Local Government Pension Scheme plus immediate life cover (3 times your annual salary from day one) and ill-health pension protection.
• Opportunity to purchase up to 25 days annual leave
• Employee Assistance Programme - We have an employee support programme run by Health Assured, an independent, external organisation. Health Assured is available for you and your immediate family members, 24 hours a day, 7 days a week, 365 days a year and includes telephone counselling, legal advice, bereavement support and medical information.
• Employee discounts with local and national retailers, days out, finance, health and beauty, travel and eating out plus lots more.
• Flexible and family working arrangements including enhanced maternity benefits
• A permanent, supportive and inclusive management team where you will be empowered to make good professional decisions
• Extensive Learning & Development and career development opportunities
• Subsidised town centre car parking scheme

About us

At Northamptonshire Children’s Trust, children, young people and families are at the heart of everything we do. Every decision we make and every action we take is guided by our commitment to delivering high-quality services that make a lasting difference to the lives of children, young people and families across Northamptonshire.

We know that our people are our greatest strength. Our workforce is at the centre of our success, and we are committed to creating an environment where colleagues feel valued, supported and empowered to do the best job of their lives every day. We foster a culture built on kindness, collaboration and trust, where achievements are recognised, ideas are welcomed and innovation is encouraged.

We are proud of the positive impact we make together and delighted that our work has been recognised by Ofsted, with an Outstanding rating for Leadership and Management and Good ratings across Help and Protection, Children in Care and Care Leavers.

At NCT equality, diversity and inclusion are part of us and in everything we do, to enable all colleagues to develop and thrive in our organisation.  We are a Disability Confident employer and have a commitment to care leavers, who we guarantee an interview if they meet the essential criteria.

If you are passionate about making a difference and want to be part of an ambitious, supportive and forward-thinking organisation, Northamptonshire Children’s Trust could be the place for you.

Supporting Children – A Career That Matters